Click Logo To Page

How do I communicate with my virtual assistant?

A very valid question but also a very easy one to answer. First, you must remember that your professional virtual assistant is a human being, just like you, and just like someone who may sit in the office right next to you. She has feelings, morals, standards, kids, pets, and a life - just like you.

While I can't speak for other virtual staffing agencies, at Team Double-ClickSM, we go to great pains to be sure our clients can communicate directly and openly with their virtual assistants. This ability is vitally important to any business relationship and especially that of a businessperson and his or her assistant. Without that communication, there is no exchange of ideas and tasks.
We do monitor communication between our virtual staff and our clients, but this is simply the mechanics of our business model in motion. We monitor these communications to first be sure the communications are there and second so that we can step in if we spot a problem or see something that can be done more efficiently. However, we encourage our clients to get to know their virtual assistants on a personal level as well. As with any relationship, the better you know one another, the better you'll be able to anticipate one another's moves, needs, and pet peeves. Now that the "why" is out of the way, we can talk about the "how".

Of course, there are several options for communicating tasks, assignments, and other matters to your virtual assistant:

E-Mail is a very effective mode of communication when working virtually. It allows you to quickly attach a file and send it to your virtual assistant so that she may make changes, print a letter and mail it, or keep it as a reference. Be sure to talk to our Client Services Rep Denise Schrock or your virtual administrative assistant if you need help attaching and sending files.

Using the telephone to communicate with your virtual assistant, while obvious is quite underutilized and so simple to do. Tired of looking up your virtual assistant's phone number each time? Simply program her phone number into your office phones and cell phone's speed dial. One-touch dialing your virtual administrative assistant is a snap and no harder than buzzing a bricks-and-mortar assistant in the next room

Instant messenger is another example of a wonderful technology, which is underutilized when it comes to communicating with virtual assistants. There are several excellent instant messaging programs and they're so easy to use.

IM programs to check out:

Yahoo: http://messenger.yahoo.com
MSN: http://im.live.com/messenger/im/home/?source=MSNTDLINK
AOL: http://www.aim.com
ICQ: http://www.icq.com

With an instant messaging program you can, with just a couple clicks of the mouse, type messages back and forth with colleagues and your virtual assistant - all in real time. You type, she types, and before you know it, the questions you and she had are all answered and you can move on.

Caution - time wasting opportunity: It's easy to get hooked into "chatting" with someone on IM, which can soak up a lot of time. IM should be used for quick questions and quick answers, and then back to your tasks. IM was not meant to take the place of the telephone for giving lengthy instructions or holding very involved e-versations.

Snail mail, while very retro, it is sometimes necessary. With so many technologies at our fingertips these days, there's very little use for snail mail except for the most formal of business communications, marketing mailings, or sending supplies to your virtual assistant.

Faxing your virtual assistant is also a popular means of communicating tasks and lists to your professional virtual assistant. However, if the items you're intending to send via fax are in electronic (editable) format already - it's best to send it as a file attachment. That way your virtual assistant doesn't need to retype everything and spend unnecessary client dollars. Check out eFax at www.efax.com for the latest in electronic faxing - there's almost no need for a landline fax anymore.
VOIM (voice over instant messenger) is my new favorite communications toy. What VOIM allows you to do is simply pull up your instant messaging program, click your virtual assistant's name, click the call button, and voila, it rings through the computer to her. Once the connection is established (which only takes a second or two) you can talk with your virtual assistant through the computer - no phone line involved). You can then quickly delegate tasks, give instructions, or ask questions without stopping to look up her phone number, and without typing out a lengthy email. At Team Double-ClickSM, we've begun implementing the Yahoo! VOIM program and with wonderful results. If you'd like to give it a try, go to http://messenger.yahoo.com and download the software - it's ridiculously easy to use and best of all, it's free!

Just keep in mind that VOIM will only work with other people who download the newest version of the Yahoo! software and have a microphone and speakers on their computer.

There are many great ways to communicate needs, likes, dislikes, tasks, and training to your virtual assistant. It's all a matter of personal preference and what you're most comfortable using. Professional virtual assistants are flexible and will be happy to use whatever mode of communication you prefer. As technology advances even further, well, who knows how we'll be communicating next year or even next month!




Summary
How do I communicate with my virtual assistant?
A very valid question but also a very easy one to answer. First, you must remember that your professional virtual assistant is a human being, just like you, and just like someone who may sit in the office right next to you. She has feelings, morals, standards, kids, pets, and a life - just like you.

Keywords:
virtual assistant, communication, talk, communicate, effective work, work from home, work at home, telecommute, telecommunication

Word Count:912

[#1000 of 2596] -end


NEW Articles of the day for
Cash-In Journal Magazine

How to Network your Home Business
Finding ways to get your home business noticed has always been at the forefront of a successful home business. With the Internet giving us all a much more level-playing field, the opportunties for getting your home business noticed by potential new...
...Read More

The Business Plan for your Home Based Business
Getting financing is often dependent on the quality of the business plan for your home based business. A business plan for your home based business is much like a map to how your business is going to run. This business plan for your home based...
...Read More

 

Visit Our Advertisers -
They help keep this service FREE!

NEW Ads every day in
Cash-In Journal Magazine

32 PAGE CATALOG!
GROVER'S BEST OPPORTUNITIES, OFFERS and JUST FOR FUN!

The most entertaining,informative and fun mail order catalog on the planet! $2.00 postpaid!
GROVER ALLEN, Dept. CT18,
P.O. BOX 10025
PRICHARD, AL 36610.
See our catalog Free at infojet.biz/016

BUY DIRECTLY FROM "DIRECT" SOURCE!

VISIT OUR ONE-OF-A KIND WEBSITE
TO FIND SOME OF THE MOST POPULAR
AND SOUGHT-AFTER-PRODUCTS...
OFFERED TO THE PUBLIC AT
UNBELIEVABLE, WHOLESALE PRICES!
www.jcpattonbestdealsinternational.com

GOOD NEWS FOR ALL AMERICANS!

FREE $50 GIFT CARD!
PLUS AN EQUAL OPPORTUNITY TO RECEIVE A SUPPLEMENTAL INCOME OF $100,000 OR MORE BY MAIL!
EMAIL NAME & ADDRESS TO:
bigmoneyin2013@gmail.com

OWN YOUR OWN
'INFORMATION LIBRARY'!
Be the Prime Source & Keep All The Money!!

Be the Publisher of 14 professional,
quality booklets.
Learn, then resell for Big Profits!
Your own information selling business for
under $40.
Send stamp today for
FREE information to:
Earl Nott, Jr.
8 Fifth Ave.
Newburgh, NY 12550

How to Make $5,000 A Month

with Garage Sales.
Send $5 PP to:
D.A. THOMAS
Box 22143Q1
Akron, OH 44302

HELP WANTED: HOMEWORKERS WITH RECIPES

Favorite Dishes, Home Remedies, Health,
Biz Plans, Etc.
For New Book Info.
Includes O's Outreach Adsheet With Big Mail Offer.
Send $2.00/SASE To:
OCS
POB 1835
NY, NY 10159

FREE Goldmine Opportunities Directory CD

100's of the latest money making programs listed +100'S of business eBooks included! Reg. $25 price, yours FREE, just send $5 for S&H to:
Harold Bosi
P.O.BOX 35-188
ELMWOOD PARK, IL.60707

THE MAILBOX MAGIC !

Receive AD with YOU in #1.
Every person who joins from YOUR AD will get their own AD with YOUR name in #2 & #4.
You never Drop-Out.
Start by Mailing $10 to Each Member.
1. Gertha Joseph, 150 NE 173 St.
N. Miami Beach, FL 33162
2. Gerard Jeanty, 12035 NE 2nd.
Ave.#315, N.Miami, FL 33161
3. Akiko Frazier, 98-838B Kaonohi
St. Alea, HI 96701
4.Gerard Jeanty, 12035 NE 2nd.
Ave.#315, N.Miami, FL 33161

Yes! Up to 100,000 HOT READERS

1 sided 8.5x11 ad on our popular "BUSINESS OPPORTUNITY" WEBSITE.

http://mailbiz.com/mailbiz/mailorder/1pdf/Bozi2.pdf

Full Page Ads

2015-ADSHEET-DIRECTORY1.pdf
880-niche-Magazines-Mag-A-Zine.com.pdf
99website.pdf
AlbertSandersJr.pdf
B-Aptvanu.pdf
CalvinChamberlain-PnM-Super.pdf
Charles-walker.pdf
Cheever.pdf
D&A-01-06-15-New-02-28-15.pdf
D&A-01-06-2015.pdf
DEAassociates.pdf
Dan-Mcarty-1.pdf
Dan-Mcarty-2.pdf
Dan-Mcarty-3.pdf
Domino Design.pdf
Domino Design2.pdf
Donald-Brown.pdf
E-Griffin.pdf
Express_Firts_Class_Mail.pdf
Family-wealth.pdf
Forrest-curd.pdf
GIFTINGS.pdf
Gerard-Jeanty-Progressive-Income-Generator.pdf
GerardJeanty-The-Mailbox-Magic.pdf
H-BOSI-DRMQ-04-04-15.pdf
HAROLD-BOSI.pdf
HBosi-2page.pdf
Hayward.pdf
J-C-PATTON.pdf
J-Nyberg.pdf
JCLockwood-good-news.pdf
JCPatton2.pdf
JCPatton3.pdf
JCPatton4-2-2.pdf
JCPatton4-2.pdf
JPomaski.pdf
Jshort-1.pdf
Jshort.pdf
K-simms.pdf
KIT1-2015-J. SHORT AD600YourOwnAdBroker3monthsSECURED.pdf
Leroy-taggart.pdf
LiamOShea-1.pdf
LiamOShea-2.pdf
LiamOShea-3.pdf
LiamOShea-4.pdf
LiamOShea-5.pdf
LiamOShea-6.pdf
MikeWasnich.pdf
Morris-Muehlstein.pdf
NoraLee-1.pdf
NoraLee-2.pdf
R-cutts.pdf
R-logan.pdf
R-logan2.pdf
Rasheedah-Khan-1.pdf
Rasheedah-Khan-2.pdf
Rasheedah-Khan-3.pdf
Rasheedah-Khan-4.pdf
Rev-W-Powell.pdf
RevWPowell.pdf
Rosemary-Logan-How-to-get-1-million-people-to-send-you-$10-cash.pdf
RosemaryLoganHomeIncome-Mag.pdf
RosemaryLoganOpp-Mag.pdf
RusselBouyea.pdf
Steve-Ford.pdf
T-Hughs.pdf
W-McClease.pdf
W-mcgough.pdf
Walker2.pdf
_1-Advertising 216 Business Magazines 2x2box-2inch-ad-Wholesale-Coupons.pdf
_ALL your niche 88 Magazines withcover.pdf
gjohnson.pdf

Cash-In Journal Magazine

Cash-In Journal Magazine - COPYRIGHT - ALL RIGHTS RESERVED